The Budget Carry Forward program focuses on General Operations Funds which consists of (FD16000 Tech Fee is excluded):

• FD10000 - State Appropriations
• FD10500 - Tuition
• FD10600 - Other General
• FD15000 - Indirect Cost Recovery

1. Return to Institute – Units will report and return excess budget or unused/unplanned surplus budget to the Institute before fiscal year end, and ideally, early in the calendar year, in an effort to support other Institute strategic uses of funding/expenditures prior to fiscal year end.
2. Units are permitted to request carry forward up to a maximum of 10% of the unit’s General Operations adjusted original base budget. This includes prior year funds held by the Institute.
   • 3% - Division requests are not to exceed the 3% permitted carry forward allowance.
   • 7% - Division requests are not to exceed the 7% return for future allowance. This will allow for carry forward mitigation and multi-year planning, which will amplify impact through carry forward savings for future projects/spending and/or Institute initiatives:
   • Return to unit for use in future Fiscal Year (FY) - Units with unused financial resources would advance budget over one or more years to the Institute by execution of a “Request to Return Funds” carry forward request form submission. The request will outline that accumulated funds will be returned in a subsequent year(s) for an approved high priority strategic large dollar initiative(s). The request will also outline the unit’s planned use(s) of funds and an estimated timeline; usually 3-5 years and not to exceed 5 years. Notification of request approval or denial will be communicated. There is a 10% minimum utilization requirement per FY on all funds returned for future. If the 10% minimum is not met then these funds will be returned to the Institute each Fiscal Year (FY) except if impacted by outside extenuating circumstances. Advanced IBPA approval is required in the event a unit is unable to meet the 10% minimum utilization requirement per FY.
3. Advance of funds to unit - The unit projects full use of current General Operations Base Budget but needs additional access to Institute carry forward funds for a strategic purpose. The unit may apply for an advance against aggregate carry forward funds request for previously submitted and approved expenditures.
4. Provide tools to assist units in tracking and reporting approved Carry forward expenditures separate from units' original budgets.

• Keep audience in mind when making carry forward decisions
• Have expenditure strategic plans for carry forward and be specific
• Always keep transparency in mind when making carry forward decisions

The following forms are used to request funds to carry forward, returning or an advance of funds:

Georgia Tech’s ability to carry forward Resident Instruction General Operations (RI/Gen Ops) and Departmental Sales and Services (DSS) funds is a result of section 20-3-86 of the Official Code of Georgia (O.C.G.A). This section must be renewed every 5 years by the General Assembly, which leads to additional scrutiny into carry forward. During the FY2021 renewal an annual reporting component was added to the code.

State Policy 2021 Update

USG Reporting Template